Employment templates

The paperwork that comes with staff: offer letters, certificates of service, leave forms and timesheets.

Editing is free and needs no account. A watermark-free download is R15 per design, or included on any paid plan.

Acme Trading (Pty) Ltd

12 Long Street, Cape Town, 8001
021 555 0100   accounts@acmetrading.co.za

Certificate of Service

Issued in terms of section 42 of the Basic Conditions of Employment Act, 75 of 1997.

This is to certify that the person named below was employed by Acme Trading (Pty) Ltd on the terms set out here.

FULL NAME

Thandi Nkosi

ID NUMBER

9001015800086

POSITION HELD

Senior Analyst

DEPARTMENT

Operations

DATE ENGAGED

01 March 2023

LAST DAY OF SERVICE

31 July 2026

REMUNERATION ON TERMINATION

R 25 000.00 per month

REASON FOR LEAVING

Resignation

The reason for termination is stated at the request of the employee, as provided for in section 42 of the Basic Conditions of Employment Act.

Issued at 12 Long Street, Cape Town, 8001 on 15 August 2026.

Signature of employer

Date

S. Petersen
Financial Director

Acme Trading (Pty) Ltd   Reg 2019/123456/07

Certificate of Service

Employment

The certificate the BCEA requires you to give an employee when they leave.

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Acme Trading (Pty) Ltd

12 Long Street, Cape Town, 8001
021 555 0100   accounts@acmetrading.co.za

Offer of Employment

15 August 2026

Thandi Nkosi
Ms N Mokoena

Dear Thandi Nkosi,

We are pleased to offer you employment on the following terms.

POSITION

Senior Analyst

REPORTS TO

S. Petersen

START DATE

01 March 2023

ORDINARY HOURS

45 hours per week

REMUNERATION

R 25 000.00 per month

FURTHER TERMS

This letter confirms the details set out below.

This offer is subject to a written contract of employment. Please sign below to accept.

For and on behalf of the employer

Accepted by the employee

Date

Date

Acme Trading (Pty) Ltd   Reg 2019/123456/07

Offer of Employment

Employment

A written offer setting out position, start date, hours and pay before the contract.

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Acme Trading (Pty) Ltd

12 Long Street, Cape Town, 8001
021 555 0100   accounts@acmetrading.co.za

Leave Application

Complete, sign, and hand to your manager for approval.

EMPLOYEE NAME

Thandi Nkosi

EMPLOYEE NUMBER

EMP-001

POSITION

Senior Analyst

DEPARTMENT

Operations

TYPE OF LEAVE

Annual        Sick        Family responsibility        Maternity        Parental        Unpaid        Other

Tick one. Sick leave of more than two consecutive days requires a medical certificate.

FIRST DAY OF LEAVE

LAST DAY OF LEAVE

WORKING DAYS

DAYS AVAILABLE BEFORE THIS REQUEST

DAYS REMAINING AFTER

REASON OR HANDOVER NOTES

Employee signature and date

Approved by and date

Approved leave is recorded against the employee's balance for the current leave cycle.

Acme Trading (Pty) Ltd   Reg 2019/123456/07

Leave Application Form

Employment

A printable leave request covering every leave type the BCEA recognises.

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Acme Trading (Pty) Ltd

12 Long Street, Cape Town, 8001
021 555 0100   accounts@acmetrading.co.za

Weekly Timesheet

EMPLOYEE NAME

Thandi Nkosi

EMPLOYEE NUMBER

EMP-001

WEEK ENDING

DEPARTMENT

Operations

DAY

DATE

TIME IN

TIME OUT

BREAK

ORDINARY

OVERTIME

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

TOTAL HOURS

Overtime is payable at 1.5x, and at 2x on Sundays and public holidays, unless otherwise agreed in writing.

Employee signature

Supervisor signature

Weekly Timesheet

Employment

Seven ruled days with time in, time out, break and overtime columns.

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Acme Trading (Pty) Ltd

Travel Logbook

Keep a record of every business trip. SARS requires the date, destination, reason and kilometres, plus opening and closing odometer readings for the tax year.

NAME

Thandi Nkosi

VEHICLE

Toyota Corolla 1.8

REGISTRATION

CA 123 456

OPENING KM

48 210 km

CLOSING KM

71 465 km

DATE

FROM

TO

REASON FOR TRIP

ODOMETER START

ODOMETER END

BUSINESS KM

TOTAL BUSINESS KILOMETRES

Keep this logbook with your tax records for five years. Travel between your home and your usual place of work is private travel and cannot be claimed.

SARS Travel Logbook

Employment

A landscape logbook in the format SARS wants behind a travel allowance claim.

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Need the numbers worked out too?

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Certificate of Service

Offer of Employment

Leave Application Form

Weekly Timesheet

SARS Travel Logbook

How the editor works

Need the numbers worked out too?

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Payslip Template Download

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